Company Secretary

We manage the mandatory annual requirements, including filing the Confirmation Statement & lodging statutory accounts with Companies House.

At Grove Partners, we take the administrative burden off the Directors' shoulders by managing all statutory requirements—from maintaining the Register of Members and handling share transfers during property sales to filing annual Confirmation Statements and coordinating AGMs. By acting as your Company Secretary, we will administer the everyday corporate governance needed for both Residential Management Companies (RMCs) & Right to Manage Companies (RTMs).

Maintaining Share Register or Membership Records

We typically administer two types of management companies. Companies Limited by Guarantee do not have shares; instead, each leaseholder is a member of the company. Companies Limited by Shares issue share certificates to leaseholders, which are formally transferred to new owners when a property is sold. In both cases, membership or shareholding is strictly linked to property ownership—ensuring that control of the company remains exclusively with the current leaseholders.

Regardless of the company structure, our role as Company Secretary remains consistent. We take a lead role in maintaining the company’s statutory records and managing the formal transfer of shares or memberships whenever a property is sold, ensuring a smooth transition for both buyers and sellers.